Privacy Policy
Google user data: summary
AcadmyAI uses Google Sign-In, and, only if you connect it for LaunchAI, Gmail. In line with the Google API Services User Data Policy, including its Limited Use requirements:
- No sale, no advertising: we do not sell Google user data or share it with advertisers or data brokers (section 5).
- No AI training: Google user data is never used to train, retrain or fine-tune general AI or machine-learning models (section 4).
- Gmail is used only for LaunchAI outreach you set up: sending the emails you approve and finding replies from your prospects. Other emails are not stored or changed (section 3).
- Security: data is encrypted in transit (TLS 1.2/1.3) and at rest (section 6).
- Deletion: delete your account yourself in Profile Hub at any time, which removes your data from every AcadmyAI app, or email us for deletion within 30 days (section 7).
- Revoke access at any time in your Google Account permissions (section 7).
Contents
- Who we are and what this covers
- Data we collect
- Google user data (Sign-In, Gmail, YouTube)
- How we use data
- Who we share data with
- Security
- Retention and deletion
- YouTube
- Cookies and local storage
- Children
- Your rights
- Contact and grievance officer
1. Who we are and what this covers
This policy explains how Acadmiyum Technologies OPC Private Limited ("we", "us"), a company incorporated in India, collects, uses, shares and deletes personal data. It covers:
- The AcadmyAI website (acadmyai.com) and Profile Hub (profile.acadmyai.com), where your single AcadmyAI account and package live.
- Our 11 apps: RankAI, PrismAI, GravitasAI, LaunchAI, SecureAI, VectorAI, RelayAI, TradeAI, MarketAI, TutorAI and VivaAI, on their *.acadmyai.com websites.
- Our Android apps on Google Play: RankAI (com.acadmyai.rank), GravitasAI (com.acadmyai.gravitas), RelayAI (com.acadmyai.relay), TutorAI (com.acadmyai.study) and VivaAI (com.acadmyai.viva).
- The Relay extension for VS Code and compatible editors, and our developer SDKs (secureai-sdk, vectorai-sdk, @vectorai-sdk/sdk).
Contact for privacy questions and requests: hello@acadmyai.com.
2. Data we collect
A. Your account (stored only in Profile Hub)
- Name, email address and profile picture.
- A password hash, if you sign up with email instead of Google.
- Your role, your package and its dates, your subscription status and next charge date, a label for your payment method (for example "UPI AutoPay" or "Visa •• 4242"), and records of your payments and invoices.
- Billing emails we send you from hello@acadmyai.com (reminders before charges, receipts, failed payments).
The apps don't keep their own copy of these details. Each app stores only your AcadmyAI account ID next to the data you create in it, and asks Profile Hub for your name, email or package when it needs them.
B. What you create or send in each app
- RankAI: your website, brand profile, competitors, the buyer questions you track and the results.
- PrismAI: the product pages you submit, scripts, voiceovers and rendered videos.
- GravitasAI: voice notes, stories and lessons you save, topics, drafts and published posts.
- LaunchAI: your company profile, prospect lists, campaigns, emails sent and prospects' replies, and your booking calendar.
- SecureAI and VectorAI: the prompts, documents and requests your applications send through them, API keys, logs and settings.
- RelayAI: session events from your coding agent and the decisions you make on your phone. Your code stays on your computer.
- TradeAI: strategies, watchlists, paper and live trades, and your broker connection.
- MarketAI: API keys, usage and webhook settings.
- TutorAI: courses, batches, students' enrolments, answers and progress.
- VivaAI: your spoken answers (as audio processed during the viva, and as transcripts), scores, knowledge map and notes.
C. Accounts you connect
Only when you choose to: Google (sign-in, and Gmail for LaunchAI), LinkedIn (GravitasAI publishing), Upstox or Paytm Money (TradeAI live trading), and Telegram or WhatsApp (GravitasAI approvals). We receive the access tokens and profile details needed to act for you in that service.
D. Collected automatically
- Usage counts needed to apply your package's limits (for example posts, videos or requests per minute).
- Technical data for security and troubleshooting: IP address, browser and device type, timestamps and error logs.
E. Data about other people that you bring
Some apps process information about people other than you: prospects' business contact details in LaunchAI, and students in a TutorAI batch. You are responsible for having a lawful basis to use that information; we process it only to provide the app to you.
3. Google user data
A. Google Sign-In
When you sign in with Google, we receive your Google account ID, email address, name and profile picture, and use them to create and identify your AcadmyAI account.
B. Gmail (LaunchAI, optional)
If you connect a Google Workspace or Gmail mailbox for LaunchAI in Profile Hub, we request the gmail.send and gmail.modify permissions and use them only to:
- Send the outreach emails and replies you create or approve in LaunchAI, from your own mailbox.
- Find replies from your prospects: LaunchAI checks the unread messages in your inbox from the last 24 hours. Only messages from a prospect in one of your own LaunchAI campaigns are stored in LaunchAI (with their conversation thread) and marked as read. Every other email is ignored: it is not stored, not read by a person, and left unread.
We don't use Gmail data for advertising, don't sell it, and don't use it to train AI models. People at AcadmyAI do not read your Gmail data unless you ask us to (for example for support), it is needed for security or abuse investigations, or the law requires it. You can disconnect the mailbox at any time in Profile Hub (Connected accounts) or in your Google Account permissions.
C. YouTube
TutorAI lets teachers add YouTube lecture videos to course lessons. The videos play in YouTube's own embedded player; see section 8.
4. How we use data
- To run your account, sign you in once across all apps, and apply your package.
- To provide each app's features to you, as described in section 2.
- To process payments and issue invoices.
- To keep the services secure, prevent abuse and fraud, and fix problems.
- To meet legal obligations.
Google API Limited Use: AcadmyAI's use and transfer to any other app of information received from Google APIs will adhere to the Google API Services User Data Policy, including the Limited Use requirements.
No AI model training: we do not use Google user data, or the content you create in our apps, to train, fine-tune or improve general AI or machine-learning models. When a feature uses an AI model (for example to write a post or ask a viva question), we send the model only what that feature needs, for that request.
5. Who we share data with
We do not sell, rent or trade personal data or Google user data, and we don't share it with advertising networks or data brokers. We share data only with:
| Recipient | Why | What |
|---|---|---|
| Google Cloud and Firebase (hosting and databases) | To run the website, Profile Hub and the apps | All service data, stored and processed on our behalf |
| Razorpay Software Private Limited (payments) | To take subscription payments; Razorpay holds the recurring-payment mandate (card, UPI AutoPay or bank mandate) you approve | Name, email, order and payment IDs. Card and UPI details go directly to Razorpay; we never see them |
| AI model providers: Google (Gemini, Vertex AI), OpenAI, Anthropic, Perplexity, DeepSeek, Groq, ElevenLabs (voice) | To generate text, voice, video scripts and answers, and, in RankAI, to check how AI assistants answer buyer questions | Only the content a feature needs for that request (for example your topic or a viva answer). Not your password or Google credentials |
| Services you connect: Gmail, LinkedIn, Upstox, Paytm Money, Telegram, WhatsApp | To act for you in that service when you ask | The content you send through it (an email, a post, an order) |
| Authorities | Only when required by law or a valid legal order, or to prevent fraud or harm | Only the data that is legally required |
If the company is merged, acquired or reorganised, your data stays covered by this policy and we will email you before it is transferred.
6. Security
- In transit: all traffic between you and our services, and between our servers and other APIs, uses TLS 1.2 or 1.3 over HTTPS.
- At rest: databases, credentials, OAuth tokens and backups are encrypted at rest (AES-256).
- Access: production systems are restricted to authorised staff who need them, protected by multi-factor authentication, and administrative access is logged.
- Incidents: if a breach affects your personal data, we will notify you and the relevant authorities within 72 hours of confirming it, as required by law.
7. Retention and deletion
- We keep your account and app data while your account is active.
- Accounts inactive for more than 24 months may be deleted after we email you.
Delete your account yourself
In Profile Hub, open Overview → Delete account. This immediately deletes your AcadmyAI account and everything you created in every AcadmyAI app (brands, videos, posts, campaigns, keys, strategies, courses, vivas and more), along with your connected accounts and payment records.
Or ask us
Email hello@acadmyai.com from your account's email address with the subject "Data Deletion Request - AcadmyAI". We will confirm it's you and delete your data from our production systems within 30 days. Copies in rotating backups are overwritten within 30 to 90 days.
Revoke Google access
You can remove AcadmyAI's access to your Google account at any time at myaccount.google.com/permissions. This stops all further access, including Gmail for LaunchAI.
8. YouTube
- YouTube videos in TutorAI courses play in YouTube's embedded player. By watching them you agree to the YouTube Terms of Service, and the Google Privacy Policy applies.
- YouTube's player may set its own cookies and collect playback data under Google's policies.
- We don't access your YouTube account, channels, subscriptions or playlists.
9. Cookies and local storage
- Sign-in: Profile Hub sets one secure, HTTP-only sign-in cookie for acadmyai.com and its subdomains, so you sign in once for every app.
- Preferences: apps and this website store small preferences in your browser, such as currency, theme or microphone settings.
- No advertising cookies: we don't use third-party advertising or retargeting cookies.
- RankAI's tracking script: if you add it to your own website, it counts visits that arrive from AI assistants, for you. You are responsible for your own site's cookie notice.
10. Children
AcadmyAI is meant for people aged 13 and older (or the age of digital consent where you live). We don't knowingly collect data from children under 13 without verified parental or institutional consent. If we learn we have, we will delete it. Parents or guardians can contact hello@acadmyai.com.
11. Your rights
Depending on where you live (including under India's Digital Personal Data Protection Act, the GDPR and the CCPA), you can:
- Access the personal data we hold about you, and correct it (your profile is editable in Profile Hub).
- Delete your data (section 7).
- Object to or restrict certain processing.
- Receive your data in a structured, machine-readable format.
- Withdraw consent at any time, including by disconnecting connected accounts.
Email hello@acadmyai.com. We respond to verified requests within 30 days, free of charge.
12. Contact and grievance officer
Acadmiyum Technologies OPC Private Limited
Attn: Privacy and Grievance Officer
Email: hello@acadmyai.com
Jurisdiction: New Delhi, India
We acknowledge privacy questions within 48 business hours. See also our Terms of Service.